-Management Accounting- Transactions Posting, Bank Reconciliation & Fixed Asset Register
-Maintains fixed asset records; determines depreciation terms/rates to apply to capitalized items; prepares property tax returns for review by the Account Coordinator and or Financial Controller.
-Receives and processes vendor invoices and internal check requests; maintains open files for purchase orders, packing/receiving slips and matches to invoices.
-Verifies invoices for quantity, unit pricing, extensions and applicable discounts.
-Obtains approval from appropriate personnel for payment for miscellaneous invoices.
-Codes invoices with accounting account numbers according to distribution in the general ledger; determines dates for invoices to be paid; keys invoices into computerized accounts payable system.
-Maintains alphabetical open invoice file for unpaid invoices.
-On a weekly basis, reviews invoices scheduled for payment and a special check request with Accounts Coordinator/Financial Controller, prints approved checks, prepares and routes for signature according to check signing authority.
-Attaches duplicate copy of checks to original invoices, stamps invoices "Paid" and files in permanent records.
-Prints, verifies and maintains accounts payable voucher reports, open/aging reports, disbursement reports, and journals.
-Receives and answers phone calls from vendors or other departments in regard to payment status of invoices.
-Ensures proper documentation and maintenance of the department’s file management system. Files papers and documents into appropriate department files.
-Makes photocopies, faxes documents and performs other clerical functions.
-Assists or prepares correspondence. Draft memos, and other reports as appropriate.
-Maintaining the department’s assigned office stationeries and equipment. Make requisitions for new or additional stationeries and equipment as appropriate.
-Provide administrative assistance to the other departments as required or requested.
-Performs other duties as required or as assigned.
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