Executive Assistant
- Full Time
- Gidijobs
- Ifako, Lagos
-
Posted 5 years ago
EXECUTIVE ASSISTANT TO LEAD PASTOR 2
The Assistant to the Office of the Senior Pastor 2 is
responsible for assisting the senior pastor in the performance of his
responsibilities. He/she needs to maintain complete confidentiality, assist as
needed in crisis situations, and serve as a helpful and caring assistant to
interface with the congregation and the senior pastor. This full-time position
reports to the Senior Pastor.
Telephone
calls and Emails
1. Answers
telephone calls directed to the senior pastor's office and screens calls as
appropriate
2. Serves
as gatekeeper to the senior pastor, while ensuring people are helped/ served in
a friendly and Christ centered manner
3. Reviews
and prioritizes telephone messages for the senior pastor
4. Makes
telephone calls for the senior pastor, as directed
Maintains senior pastor's appointment calendar
1. Makes
appointments for the senior pastor, while redirecting those appointments that
can be appropriately handled by another pastoral staff member
2. Enters
meetings, conferences, and church-wide activities onto the calendar at the
senior pastor's request
3. Provides
the senior pastor with updated daily, weekly, monthly and yearly calendars
4. Handles
all travel plans and preparation for speaking engagements
Meeting
preparation
1. Aids in
preparation for meetings through the production of documents, handouts,
reports, meals, reminders, etc., as requested by the senior pastor
2. Records
meeting minutes, when requested, and assists in ensuring meetings proceed in a
professional and timely manner
Maintenance
of Senior Pastor's files
1. Maintains various types of files
and databases for the senior pastor
2. Works
with publishers for any book writing assignments
Administrative duties
1. Reviews
and/or drafts the senior pastor's correspondence and answers mail and/or
composes letters, as directed
2. Types
ministry-related correspondence, reports, minutes, etc.
3. Arranges
and reserves all ministry-related travel
Other duties
1. Takes initiative for new and
special projects, as requested by the senior pastor
2.
Represents the senior pastor in dealing with members of the congregation, other
churches, and the community at large, as required
3. Runs errands
for the senior pastor