Job Title: Facilities Coordinator

Department: Operations

Company: Andela Lagos

Reports To: Facilities Manager

Key Stakeholders/Interfaces: Director of Operations, Finance Manager

 

Position Summary:

This role includes maintaining all Andela buildings and grounds facilities. Supervision of tasks related to HVAC, electrical, plumbing, security, environmental, safety, procurement and custodial services. This position requires a team player attitude, excellent interpersonal and communication skills, attention to details and project coordination. The Facilities Coordinator should have the ability to collaborate with and support all stakeholders/interfaces.

 

Major Responsibilities:

  • Direct and plan essential central services such as maintenance, power and cleaning,
  • Prepare and track  Planned Preventive Maintenance
  • Oversee cleaning staff to ensure maintenance and orderliness of all working and living spaces at Andela’s facilities
  • Develop and organize preventative maintenance and safety inspection programs for all facilities and equipment.
  • Coordinate construction projects, remodels, renovations and other special projects
  • Coordinate with contractors in providing contracted services.
  • Ensure all Andela Lagos Facilities meet property safety standards - Government Regulations and Environmental, Health and Security standards
  • Monitor and control supplies and equipment; order supplies and tools as necessary; prepare documents for equipment procurement; prepare specifications and contracts for contract services. -
  • Assist in the preparation of various contracts, requests for proposals, and reports.
  • Ensure proper functioning and maintenance of the generator and contact the appropriate technicians to resolve power outages and malfunctions, as appropriate
  • Assist with vendor/contractor's supervision
  • Closely monitor equipment maintenance. Also maintain accurate records of all maintenance and repairs.
  • Monitor and control supplies and equipment; order supplies and tools as necessary; prepare documents for equipment procurement; prepare specifications and contracts for contract services.
  • Assist in the preparation of various contracts, requests for proposals, and reports.
  • Monitor suppliers’ performance in line with KPIs, contractual obligations and SLA
  • Work with the Facilities Manager to report problems, solutions, and costs associated. Provide a weekly status update on any pending project
  • Assist with the procurement of all request and supplies
  • Ensure compliance and implementation of policies as they relate to facilities
  • Support office logistics and travel management as required.
  • Maintains property by investigating and resolving complaints
  • Managing accommodation - maintenance, liaising with residence to resolve issues, ensure rules of occupancy in Andela’s accommodation are strictly adhered to
  • Supervise the delivery of critical support services in order to achieve maximum efficiency and value.
  • Direct oversight of workplace safety and compliance to Target Zero.
  • Ensured service providers and contractors are compliant with the company’s quality standards -cleaning services, maintenance.
  • Perform other related duties as required.

General:

  • To undertake any other duties as requested by the senior management team, in accordance with the scope and responsibilities of the role
  • To consult/work with other senior managers on specific initiatives as required

Qualifications:  

  • Must have good interpersonal skills and familiarity
  • Must work effectively and collaborate with others
  • Self-motivated and willingness to serve
  • Ability to execute projects systematically
  • Good craftsmanship.
  • Proficient in computer applications using Word, Excel, Outlook, Publisher, etc.
  • Good organizational and communication skills
  • Minimum of one year experience in facilities management and supervising others
TO APPLY, COPY AND CLICK THE LINK BELOW:
https://boards.greenhouse.io/andela/jobs/1000909#app

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