Job Title: Facilities Coordinator

Department: Operations

Company: Andela Lagos

Reports To: Facilities Manager

Key Stakeholders/Interfaces: Director of Operations, Finance Manager

Position Summary:

This role includes maintaining all Andela buildings and grounds facilities. Supervision of tasks related to HVAC, electrical, plumbing, security, environmental, safety, procurement and custodial services. This position requires a team player attitude, excellent interpersonal and communication skills, attention to details and project coordination. The Facilities Coordinator should have the ability to collaborate with and support all stakeholders/interfaces.

Major Responsibilities:

• Direct and plan essential central services such as maintenance, power and cleaning,

• Prepare and track  Planned Preventive Maintenance
• Oversee cleaning staff to ensure maintenance and orderliness of all working and living spaces at Andela’s facilities
• Develop and organize preventative maintenance and safety inspection programs for all facilities and equipment.
• Coordinate construction projects, remodels, renovations and other special projects
• Coordinate with contractors in providing contracted services.
• Ensure all Andela Lagos Facilities meet property safety standards - Government Regulations and Environmental, Health and Security standards
• Monitor and control supplies and equipment; order supplies and tools as necessary; prepare documents for equipment procurement; prepare specifications and contracts for contract services. -
• Assist in the preparation of various contracts, requests for proposals, and reports.
• Ensure proper functioning and maintenance of the generator and contact the appropriate technicians to resolve power outages and malfunctions, as appropriate
• Assist with vendor/contractor's supervision
• Closely monitor equipment maintenance. Also maintain accurate records of all maintenance and repairs.

• Monitor and control supplies and equipment; order supplies and tools as necessary; prepare documents for equipment procurement; prepare specifications and contracts for contract services.
• Assist in the preparation of various contracts, requests for proposals, and reports.

• Monitor suppliers’ performance in line with KPIs, contractual obligations and SLA
• Work with the Facilities Manager to report problems, solutions, and costs associated. Provide a weekly status update on any pending project
• Assist with the procurement of all request and supplies
• Ensure compliance and implementation of policies as they relate to facilities

• Support office logistics and travel management as required.
• Maintains property by investigating and resolving complaints
• Managing accommodation - maintenance, liaising with residence to resolve issues, ensure rules of occupancy in Andela’s accommodation are strictly adhered to

• Supervise the delivery of critical support services in order to achieve maximum efficiency and value.
• Direct oversight of workplace safety and compliance to Target Zero.
• Ensured service providers and contractors are compliant with the company’s quality standards -cleaning services, maintenance.

• Perform other related duties as required.

General:

• To undertake any other duties as requested by the senior management team, in accordance with the scope and responsibilities of the role
• To consult/work with other senior managers on specific initiatives as required

Qualifications:  

• Must have good interpersonal skills and familiarity
• Must work effectively and collaborate with others
• Self-motivated and willingness to serve
• Ability to execute projects systematically
• Good craftsmanship.
• Proficient in computer applications using Word, Excel, Outlook, Publisher, etc.
• Good organizational and communication skills
• Minimum of one year experience in facilities management and supervising others