1. Summary of the Position:

Coordinate with vendors, staff and management to ensure adequate supply of hotel requirements is available at the lowest cost. Book keeping and item inventory as well as significant negotiation skills are requisite for a Store/Purchasing Officer.

2. Job Specification:

• Oral and written communication

• Customer service orientation

• Sales abilities

• Planning and organising skills

• To be standard driven and have a good attention to detail

• Individual leadership

• Analytical skills

• Stress tolerance

• Safety awareness

• Adaptability

• Technical/Professional knowledge

• To be able to take initiative and make decisions

• Computer literate

• Display energy and enthusiasm

• Integrity

Key Responsibilities:

• Ensure competent quality execution of all regular purchasing duties and administrative works.

• Maintain complete updated purchasing records/data and pricing in the system.

• Prepare daily and weekly reports as directed by the Chief Accountant on Store inventory, pricing and requisitions from various departments

• Schedule spot checks/store visits and conduct competitor survey.

• Execution and monitoring of all regular purchasing duties.

• Coordinate with user departments and suppliers in the purchasing scope of work for items or goods requisitioned.

• Support relevant departments with quotations for the purpose of tenders.

• Coordinate with suppliers to ensure on-time delivery.

• Responsible for the preparation and process purchase orders and documents in accordance with Hotel policies and procedures.

• Monitor and co-ordinate deliveries of items between suppliers to ensure that all items are delivered to site/store on time.

• Source, select and negotiate for the best purchase package in terms of quality, price, terms, deliveries and services with suppliers.

• Plan and manage inventory levels of materials or products.