JOB DESCRIPTION

PERSONAL ASSISTANT TO THE CHIEF EXECUTIVE

Our Client a reputable hospitality firm in Ajah, Lagos is in need of a Personal Assistant to the Chairman.

Remuneration- #60,000 - #100,000

Purpose of the Post

To provide a strictly private and confidential personal assistant role to the Chief Executive Officer. To manage his workload, assist him in her tasks on hand and act as gatekeeper to him.

Main Responsibilities:

  • To provide a comprehensive secretarial and administration service to the Chief Executive across the range of his work.
  • To develop, maintain and review administration systems to achieve maximum efficiency.
  • To maintain and organise the Chief Executive’s diary, filing system and all other relevant areas as necessary.
  • To support the Chief Executive in projects, proposals, bids, etc. through research, consultation, team-management
  • To draft speeches, articles, briefings, and project proposals as requested by the CEO
  • To facilitate meetings, schedule debriefing meetings so follow up action can be implemented. Also by arranging refreshments, seating and taking minutes if required to do so.
  • To respond to Board member and other stakeholder queries in a timely and professional manner, both orally and in writing.
  • To co-ordinate all senior management and Board member travel arrangements
  • To compile Board papers and ensure they are sent in good time for meetings.  To circulate reports, minutes and agendas for Board and Sub-committee meetings.  To liaise with the Chairman and other Board Members on various matters as required.

Qualification & Training

First degree from a reputable university

Experience

2 yrs previous experience in a similar role;

Skills

  • Excellent IT Skills, including use of ICT packages i.e. Word, Excel, Power point, Access. Social Media Savy
  • Strong interpersonal skills with an approachable personality;
  • Excellent letter writing and organisational skills

Ability

  • Ability to work under pressure to agreed deadlines and adapt to change.
  • The ability to pay high attention to detail to ensure that high quality work leaves the organization
  • Ability to work in a flexible manner – out of hours as required.
  • Excellent written English and the ability to communicate at all levels
  • Ability to represent the company externally with key stakeholders

Qualified candidates should send CV to recruit@gidijobs.com